Exhibitor Registration and Housing

Scientific Sessions 2011 registration has closed.  Registration for the 2012 conference will open in June.

Registration Inquiries
For questions regarding registration, please contact Convention Data Services at: sessions@xpressreg.net

Registration Resource Center (RRC)
Take advantage of the RRC to:

• Print a receipt
• Resend registration confirmation

Group and Exhibitor Housing and Registration Policy
Group and Exhibitor Housing- Exhibitors may request sleeping rooms solely for employees or agents of the exhibiting company. Exhibitors are prohibited from providing hotel sleeping rooms to customers or other individuals eligible for professional registration.

All exhibitor and group housing (sleeping rooms and sleeping suites) must be requested through AHA via the housing Web site or the AHA Block Housing Request Form. Neither AHA nor the hotels in the AHA block will accept reservations directly by phone or letter. Rooms reserved by any method other than the official AHA Housing Agency (Travel Planners, Inc.) will be considered a violation of AHA Rules and Regulations. Such violations will result in a penalty of $50 per registrant who was not booked within the group or exhibitor housing block. Such penalty must be paid prior to the registrant receiving the registration materials either by mail or on site. This $50 penalty does not apply to the Guest of Exhibitor Badge or Exhibits Only Badge.

This regulation applies to primary, subsidiary and affiliate companies (domestic and international) of the exhibiting company.

Cancellation of exhibit space forfeits a company’s ability to use the AHA exhibitor housing and registration system. The company will responsible for all applicable cancellation fees.

Function Space verses Sleeping Rooms or Suites. All requests for suites for function space must go through the AHA Unofficial Satellite Event (USE) Process.  This includes space for Staff Meetings, Hospitality Meeting Rooms, Committee Meetings, Focus Groups, Social Events, Media Events, and/or Symposia. Violations will result in the appropriate fee assessed to the exhibiting company and failure to hold such event at any AHA Scientific Conference moving forward.