For Presenters/Moderators (Scientific Sessions)

Updated:Oct 26,2015
Scientific Sessions 2015 - November 7-11, 2015

When & Where

Nov 12-16, 2016
New Orleans

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Abstract Submission

Call for abstracts opens April 20, 2016

Information for Invited Speakers and Moderators

Click on the link below to download Moderator and Speaker guidelines for Scientific Sessions 2015. Please read in its entirety, as this will provide guidance on how to prepare for your roles.

2015 Moderator and Speaker Guidelines (PDF)

Uploading Your Presentation

All presenters should receive an email on October 12 which contains instructions on how to upload your presentation(s). If the email was not received, please contact

View the Upload Guidelines for more information regarding your presentations (e.g. supported formats, video and audio file support).


Accepting an invitation to speak or moderate does not automatically register you for Scientific Sessions. As an invited speaker or moderator you must register and obtain housing online after completing a series of steps in the online notification system, accessible through the link emailed to you.

Invited speakers and moderators will receive complimentary registration. If you need assistance please send an email to

Start Planning

Put together your itinerary at Scientific Sessions 2015 now. Visit our Online Programming Planner to search by day, session type, science track, or keyword.

Poster Presenter Guidelines (PDF)

Poster Professor– You will be asked to make “rounds” to welcome and network with poster presenters. There are approximately ten abstracts in each poster session and you are encouraged to visit each poster and listen to the presenter give a brief overview of their abstract.
  • Questions and feedback will be most helpful for the presenter in this more intimate setting. Scientific Sessions poster sessions are not traditionally moderated posters sessions with an audience accompanying you. The intent of offering poster professors is to increase informal interaction and dialogue between you and the presenters.
  • You will be given access to the abstracts a few weeks before the meeting to allow you to prepare for your session (this must be kept confidential and should not be shared with anyone).
Abstract Poster Presenter - Poster sessions are held Sunday through Tuesday and posters will be displayed for an entire day to provide attendees more time to visit the Poster Hall.
  • Poster presenters are asked to remain with their display for 90-minutes (please refer to your assigned poster presentation time) to answer questions and expand on the material for interested attendees. During the remainder of the day, attendees will still be able to view your abstract material. If you choose, you may return to your poster board periodically for the remainder of the day.
  • Authors are encouraged to mount their posters on their pre-assigned boards 30 minutes prior to the 9:00 a.m. poster session start time, and allow the posters to remain in place for the entire day. The poster board number should correspond with the pre-assigned number printed in the final program. Please click on the Poster Presenter Guidelines (PDF) for additional information.

The American Heart Association has developed an exclusive online venue where Scientific Sessions attendees can view all scientific posters presented.

  • QR Code for ePoster with audio and video:
    Missed a poster presenter?  QR codes will be available for each poster presentation, so you can view the abstract and listen to the author’s pre-recorded audio and watch their video as they discuss their study. Just scan the tag with your smart phone!
  • ePoster Viewing Stations:
    View ePosters at personal workstations or your smart phone and communicate with poster presenters via the ePoster Discussion Forum. If you can’t make the author’s presentation, you can still learn about the science through this technology! will be displaying the 2015 ePosters during the meeting.

    To review archived ePosters, go to
  • ePoster Discussion Forum:
    Provides online discussion between meeting attendees and poster presenters. Ask questions. Get answers. Network!
  • ePoster Uploading and Poster Printing Information
    The secured ePoster submissions and Poster Printing site opens late September at
  • ePosters and QR barcodes

    AHA is offering ePosters, including QR barcodes.  Gain greater and long term exposure and visibility to your poster by making it available online as an electronic file.   All posters in the Poster Hall will be provided a corresponding QR barcode on their poster board.  This will allow the opportunity to scan the barcode with a smartphone or camera- equipped tablet and view the ePoster (electronic version of the poster), along with the abstract, and any audio narration or video (if provided by the author).  Instructions for uploading your ePoster and other media will be emailed to you in late September from
  • Poster Printing

    The AHA offers discounted poster printing through our preferred poster service provider, Digital Acumen.  We recommend you take advantage of the easy and convenient service to have your poster printed, shipped to the meeting for you.  Further information will be emailed to you late September from

    Both ePoster files and poster print files are uploaded through the same link at  You will receive an email with the link and your log in credentials by late September.

    Please check your Spam/Junk filter if you do not see the emails in your Inbox.

eAbstract Sessions

eAbstract Sessions are sessions with rapid fire oral presentations designed to encourage interaction between the moderators, presenters and audience members.  Presentations are shorter than traditional oral sessions (5 min presentations) and include a greater level of interaction with the audience (5 min Q&A).  Attend these exciting eAbstract presentations to network within your science community and to learn more about their science Sunday through Tuesday, Nov. 8-10.  eAbstract presentations will take place in the Poster Hall A2, in the theater area organized by Science type.

–You will be asked to convene the session, stimulate discussion from the audience during Q&A, and enforce presenter time limits. There are approximately 10 abstracts in each session. Each presenting author will be provided five minutes (including Q&A) to orally present key findings from their eAbstract. Plan to arrive at the appropriate eAbstract theater 10 minutes before the designated session start time. For more information, view the eAbstract Moderator Guidelines (PDF).

eAbstract Presenters– Each presenting author will be provided five minutes (including Q&A) to orally present key findings from their eAbstract. eAbstracts are required to be uploaded for this presentation. Presenters will receive more information via email bu mid-October to upload. Plan to arrive at the appropriate eAbstract theater at the designated session start time. Please do not prepare a poster for your eAbstract presentation. This is an oral presentation and no poster is needed, or allowed. For more information, view the eAbstract Presenter Guidelines (PDF).

Abstract Sessions Participant Guidelines

Abstract Oral Sessions will have 15 minutes allotted for each abstract presenter (10 minutes presentation immediately followed by 5 minutes Q&A).

Moderator – As moderator, you will convene the session, introduce speakers and enforce time limits. You will be given access to the abstracts a few weeks before the meeting to allow you to prepare for your presentation (this must be kept confidential and should not be shared with anyone).

Abstract Oral Presenter – You will be given 10 minutes for your presentation immediately followed by a 5-minute Q&A. There is no limit to the number of slides you may prepare, however, please ensure that you stay within the allotted time. Additional information regarding presentation uploads will be sent by mid-October.

Abstract Poster Sessions will have traditional posters presented in the Poster Hall from Sunday through Tuesday. Authors are available from 9:00-10:15 AM or 2:00-3:15 PM or 5:30-6:45 PM with Poster Professors making rounds to meet authors for increased interaction and robust discussion.