For Presenters/Moderators (Scientific Sessions)

Updated:Aug 14,2015
Scientific Sessions 2015 - November 7-11, 2015

When & Where

Nov 7-11, 2015
Orlando, Florida

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Abstract Submission

All abstract submissions are now closed.

Information for Invited Speakers and Moderators

Click on the link below to download Moderator and Speaker guidelines for Scientific Sessions 2014. Please read in its entirety, as this will provide guidance on how to prepare for all your roles.

Moderator and Speaker Guidelines (PDF)

Uploading Your Presentation

All presenters should receive an email on October 20 which contains instructions on how to upload your presentation(s).  If the email was not received, please contact


Accepting an invitation to speak or moderate does not automatically register you for Scientific Sessions. As an invited speaker or moderator you must register and obtain housing online after completing a series of steps in the online notification system, accessible through the link emailed to you.

Invited speakers and moderators will receive complimentary registration. If you need assistance please send an email to

Poster Presenter Guidelines (PDF)

Poster Professor– You will be asked to make “rounds” to welcome and network with poster presenters. There are approximately ten abstracts in each poster session and you are encouraged to visit each poster and listen to the presenter give a brief overview of their abstract.
  • Questions and feedback will be most helpful for the presenter in this more intimate setting. Scientific Sessions poster sessions are not traditionally moderated posters sessions with an audience accompanying you. The intent of offering poster professors is to increase informal interaction and dialogue between you and the presenters.
  • You will be given access to the abstracts a few weeks before the meeting to allow you to prepare for your session (this must be kept confidential and should not be shared with anyone).
Abstract Poster Presenter - Poster sessions are held Sunday through Wednesday and posters will be displayed for an entire day to provide attendees more time to visit the Poster Hall.
  • Poster presenters are asked to remain with their display for 90-minutes (please refer to your assigned poster presentation time) to answer questions and expand on the material for interested attendees. During the remainder of the day, attendees will still be able to view your abstract material. If you choose, you may return to your poster board periodically for the remainder of the day.
  • Authors are encouraged to mount their posters on their pre-assigned boards 30 minutes prior to the 9:00 a.m. opening of the Poster Hall, and allow the posters to remain in place for the entire day. The poster board number should correspond with the pre-assigned number printed in the final program. Please click on the Poster Presenter Guidelines (PDF) for additional information.

NEW - eAbstract Sessions

Presenting authors will discuss key findings from their ePoster in five-minute talks along with answering questions from the audience. These sessions are featured in each core poster community theater as a complement to the author’s traditional poster on display in the Poster Hall. Attend these exciting eAbstract presentations to network within your core community and to learn more about their science Sunday through Wednesday, Nov. 16–19.

–You will be asked to convene the session, stimulate discussion from the audience during Q&A, and enforce presenter time limits. There are approximately 10 abstracts in each session. Each presenting author will be provided five minutes (including Q&A) to orally present key findings from their ePoster. Plan to arrive at the appropriate eAbstract theater 10 minutes before the designated session start time. For more information, view the eAbstract Moderator Guidelines (PDF).

eAbstract Presenters– Each presenting author will be provided five minutes (including Q&A) to orally present key findings from their ePoster. ePosters are required to be uploaded for this presentation. Presenters will receive more information via email the first week of October to upload. Plan to arrive at the appropriate eAbstract theater at the designated session start time. Note: Presenters are also encouraged to hang their traditional poster on a board in the Poster Hall, in addition to participating in this eAbstract presentation. For more information, view the eAbstract Presenter Guidelines (PDF).

Abstract Sessions Participant Guidelines

Abstract Oral Sessions will have 15 minutes allotted for each abstract presenter (10 minutes presentation immediately followed by 5 minutes Q&A).

Moderator – As moderator, you will convene the session, introduce speakers and enforce time limits. You will be given access to the abstracts a few weeks before the meeting to allow you to prepare for your presentation (this must be kept confidential and should not be shared with anyone).

Abstract Oral Presenter – You will be given 10 minutes for your presentation immediately followed by a 5-minute Q&A. There is no limit to the number of slides you may prepare, however, please ensure that you stay within the allotted time. Additional information regarding presentation uploads will be sent approximately three weeks prior to the meeting.

Abstract Poster Sessions will have traditional posters presented in the Poster Hall from Sunday through Wednesday. Authors are available from 9:30-11:00 AM or 3:00-4:30 PM with Poster Professors making rounds to meet authors for increased interaction and robust discussion.