For Presenters/Moderators (ISC)

Updated:Jan 12,2015
International Stroke Conference 2016, Feb. 16-19, 2016

For Presenters/Moderators

Oral Presentations  |  COI Disclosure Slide  |  PPT Tips  |  E-Poster Information  |  Poster Printing Information

Copyright Transfer Agreement
The International Stroke Conference and the State-of-the-Science Stroke Nursing Symposium no longer collect a paper Abstract Copyright Transfer Agreement form. The  Abstract Copyright Transfer Agreement information was collected during the abstract submission process via a Yes/No drop-down box. If you have any concerns regarding your Abstract Copyright Transfer Agreement, please e-mail Stroke.Participant@Heart.org.

Guidelines

Online Submission for Oral Presentations
Oral presenters - instructions to upload your PPT presentation electronically were sent to you via e-mail in January 2015. Please be sure to add support@sessionupload.com to your e-mail safe senders’ list. Please remember that you must upload your PPT presentation at least 12 hours prior to your session's start time. You may upload your PPT presentation online from your own computer prior to the meeting or onsite in Nashville at the Speaker Resource Center, Room 201 of the Music City Center. Technicians will be available onsite to assist you.

Please contact support@sessionupload.com if you did not receive an e-mail with instructions to upload your presentation electronically.

All speakers must check in at Room 201 at least two hours before session start time to review their presentations for technical and format issues. Last-minute submissions disrupt the flow of sessions and will not be allowed. Any presenter who fails to submit his/her presentation in a timely manner will be prohibited from speaking.

The Speaker Resource Center (Room 201) has technicians available to assist presenters and is open during the following times:

  • Tuesday, Feb 10             6:00 am - 5:30 pm
  • Wednesday, Feb 11       6:00 am - 5:30 pm
  • Thursday, Feb 12            6:00 am - 5:30 pm
  • Friday, Feb 13                  6:00 am - 12 Noon
Conflict of Interest/Disclosure Slide
Please remember to include the disclosure slide as the first or second slide of your presentation(s). This is mandatory for all presenters giving an oral presentation.
Sample slide 

PowerPoint® Tips
These tips will help you prepare the visual information your audience needs to understand your message.

E-Posters
The American Heart Association has developed an exclusive online venue where attendees of the International Stroke Conference are able to login (using last name and badge number) and view all scientific posters presented at the meeting. All posters uploaded to the ePosters online portal have the opportunity to include an audio and video counterpart to their presentations. The audio and video is accessible during the meeting so that if an attendee is viewing a poster in the Poster Hall at a time when the presenter is unavailable, the attendee is able to use a QR code to access the audio and video files associated with that poster. As a poster presenter, it is mandatory for you to upload your poster to the ePoster site. An e-mail with instructions on how to upload to the site was sent to all poster presenters in January 2015.
           
Benefits of uploading your ePoster with audio and video:

  • Broader reach of your study: Thousands of attendees can access your science through ePoster workstations or their own computers by logging in to the International Stroke Conference Web site.
  • ePosters with audio gives you the opportunity to pre-record a brief discussion of your study to enhance and reinforce the information on your poster.
  • Attendees who missed your presentation can view your poster information and listen to / view your discussion by scanning the QR code on your poster board using their smart phones.

Online Submission for Poster Presentations: ePosters
Instructions to upload your poster electronically were sent to you via e-mail in early January 2015. Please check your Spam/Junk filter if you do not see the e-mails in your Inbox and add this address to your contact list: upload@scientificposters.com. Poster presenters, please remember that it is mandatory for you to upload your poster electronically prior to the conference. This will give more people the opportunity to view your science. Posters must be uploaded electronically by Feb. 6, 2015.

If you did not receive an e-mail with ePoster information and instructions, please contact upload@scientificposters.com.

QR Code for ePoster with Audio and Video
Missed a poster presenter?  QR codes will be available for each poster presentation, so you can view the abstract and listen to the author’s pre-recorded audio and watch their video as they discuss their study. Just scan the tag with your smart phone!

ePoster Viewing Stations
View ePosters at personal workstations or your smart phone and communicate with poster presenters via the ePoster Discussion Forum. If you can’t make the author’s presentation, you can still learn about the science through this technology!

ePoster Discussion Forum
Provides online discussion between meeting attendees and poster presenters. Ask questions. Get answers. Network!

ePoster Uploading and Poster Printing Information
The secured ePoster submissions and Poster Printing site opened January 12, 2015 at https://submit.scientificposters.com/asa.


Professional Poster Printing Made Easy!
The American Heart Association offers discounted, professional poster printing service for poster presenters through our preferred poster service provider, Digital Acumen. Pricing is available on the ePoster Submission site. The service includes printing, delivery on site to the Poster Hall, and hanging your poster!  That’s right, the service will hang your poster prior to your session. The shipping container is placed under the board so you may retrieve it at the end of the presentation. You may request poster printing services at reasonable rates through the ePoster Submission site. In order to access the Printing Service, you must first log into the ePoster site. Additional information and a link to the Printing Service can be found there including information about poster printing, shipping, onsite pick-up, and set-up service. 

Questions about poster printing? Please contact upload@scientificposters.com.

Please note that use of this service is not mandatory.

Recording Policy
The assignment of rights to the AHA includes but is not expressly limited to rights to edit, publish, reproduce, distribute copies, prepare derivative works, include in indexes or search databases in print, electronic, or other media, whether or not in use at the time of execution of this agreement, and claim copyright in said work throughout the world for the full duration of the copyright and any renewals or extensions thereof. Please note that some journals may consider this captured audiovisual presentation equivalent to pre-published data.

Change Contact Information
Has your contact information changed?  If so, e-mail Stroke.Participant@Heart.org. We will keep you informed as the program develops and we get closer to the meeting.