Referent Information Page

Updated:Oct 12,2015


References are due on or before Tuesday, February 2, 2016. Applicants are strongly encouraged to work with their references to have referent documents submitted before the deadline. 

You were asked to provide a reference document because you are familiar with the applicant's scientific interests and abilities.  You will be required to upload a reference document to the AHA's online application system, Grants@Heart.  A reference document is confidential and is not viewable by the applicant (principal investigator) or others associated with the application.  References are critical to the applicant's peer review, however, missing reference documents will not prevent an application from proceeding in the peer review process.

Forms are provided for your convenience.  Click on the link below to download the appropriate form for your program type.  Download the referent form to your computer and complete it.  After completing the form convert it to Portable Document Format (PDF).  
NOTICE: If you are a Sponsor or Co-Sponsor on a fellowship application or the Department Head on a Scientist Development Grant application you cannot be a Referent.  Notify the applicant immediately. (Exception: A sponsor can be a referent for the WSA Medical Student Research Program).
Contact Information:
For Grants@Heart login issues/assistance, call 214-360-6107.


Complete this Faculty Recommendation Form for the Undergraduate Student Research Program (Word doc).

Complete this Reference Letter for the Mentored Clinical & Population Research Award (Word doc).

Complete this Reference Letter for the Established Investigator Award (Word doc).

Complete the Reference Report (Word doc) for the following programs:
  • Fellow-to-Faculty Transition Award
  • Predoctoral Fellowship
  • Postdoctoral Fellowship 
  • Scientist Development Grant
  • Medical Student Research Program (Western States Affiliate)

IMPORTANT: You must have the e-mail you received from Grants@Heart for the upload process to work correctly.
You can access the Grants@Heart system 24/7 through Internet connection and a Web browser.

How to Upload Your Document to Grants@Heart System:

When the applicant identifies you as a referent by entering your name and email address into his/her online application, an auto-generated email from our Grants@Heart system will be sent to you. 

  1. It is important that you click on the "CLICK HERE TO UPLOAD" link in the e-mail you received from Grants@Heart. This will take you to the application to upload your documentation.
  2. In the Grants@Heart system, click on the Upload button (located under the application information).
  3. Click on the Browse button and select your document from your hard drive.
  4. Click the Save button. You should receive a success message in red at the top of screen once you click the Save button.
  5. To verify the document you uploaded, you may click on "Link to the Chosen Document."  If you uploaded the wrong document in error, repeat steps 2 through 5.  Be sure to check the uploaded form, to ensure that your content is still displaying correctly.
  6. Click Exit to close the screen and return to the Grants@Heart login page.
You may receive reminder emails from the system, since an applicant can monitor Grants@Heart for the status of your reference and can generate email reminders to you up to the date of the referent deadline. 

Contact us for questions/inquiries about programs and login issues/assistance.

Mailing Address:
American Heart Association
Division of Research Administration
AHA National Center
7272 Greenville Avenue
Dallas, TX  75231-4596

214-360-6107 Call 2 1 4 3 6 0 6 1 0 7 (Option 1)