Collaborative Sciences Award - Letter of Intent

Updated:Nov 20,2015

Collaborative Sciences Award – Letter of Intent Application Submission

The Letter of Intent Application deadline is Thursday, November 5, 2015 at 5:00 p.m. Central Time.

*Please note: only those applicants who submitted a Letter of Intent and are invited to apply may submit a full application.

Applicants to the Collaborative Sciences Award program will submit one application jointly. Applicants must determine which of their respective institutions will administer the project (if applicants are from more than one institution). The Co-Principal Investigator from the institution that will administer the award should initiate the application process. The Grants Officer from the sponsoring institution will be responsible for completing the submission of the application to the AHA.

For the Letter of Intent, the Co-Principal Investigator who initiates the application in Grants@Heart must name the other Co-Principal Investigator(s) in the application. A biosketch is required to be uploaded for each Co-Principal Investigator. Each biosketch has a 5-page limit.

In the Science Classification section of the application, the Co-Principal Investigator who initiates the application should use the first science classification to identify his/her science area. Use the second science classification to identify the other named Co-Principal Investigator’s science area.

The application must be submitted to the Grants Officer in enough time to allow them to review and submit it to the AHA by the stated deadline.

  • The Letter of Intent (LOI) for the National Collaborative Sciences Award is limited to five pages.

    Before beginning the LOI, it is very important to review the program descriptionnoting especially the sections describing the objective, target audience, restrictions, and peer review criteria. The LOI should be written to describe a proposed new innovative, collaborative approach to research which incorporates a novel grouping of investigators from at least two broad disciplines. The written summary must focus on the collaborative relationship, such that the scientific objectives cannot be achieved without the efforts of at least two co-principal investigators and their respective disciplines. The combination and integration of studies may be inclusive of basic, clinical, population and/or translational research. Peer review of the letters of intent will focus on adherence to this instruction. Only those invited by the AHA will be able to submit a full application to the Collaborative Sciences Award program.


The LOI must be created as a word-processed document, converted to a Portable Document Format (PDF) file, and uploaded to Grants@Heart. Only PDF files will be accepted. When creating the LOI, you must comply exactly with the AHA's format/type requirements and page limit. Failure to comply will result in the administrative withdrawal (disqualification) of the application.

  • Only Portable Document Format (PDF) files will be accepted.
  • Document must be single-spaced.
  • No more than 15 characters per inch (cpi) or an average of no more than 15 cpi (cpi includes symbols, punctuation and spaces).
  • No less than ¾" margins allowed.
  • 60 lines per page are the maximum allowed (The average number of lines per page using the font and point size below will be approximately 50-55 lines)
  • Arial Font style, 12 point font size for Windows users; Helvetica Font style, 12 point font size for Macintosh users
  • Figures, charts, tables, graphics and legends may be smaller in size but must be clear and legible
  • Five page limit

Users of other word processing programs must adjust settings appropriately and should measure text after saving and printing as a PDF. Type requirements should be checked using a standard measuring device (such as a ruler), rather than relying on the font selected for a particular word processing/printer combination. Type size specifications must be observed in the text of your LOI or the application will not be reviewed and will be withdrawn. Adherence to font and margin requirements is necessary. No applicant should have an advantage over other applicants by providing more content in his/her application by using smaller, denser type. The AHA has the responsibility to make the final determination of conformance to format requirements and the authority to withdraw applications. This decision is final and not subject to appeal.

Internet Web site addresses (URLs) may not be used to provide information necessary to the review because reviewers are under no obligation to view the Internet sites.  Moreover, the reviewers are cautioned not to directly access an Internet site as it could compromise their anonymity.

The only place a URL may be used is in the biographical sketch as described in the instructions for that form.  Provide a URL to a full list of your published work as found in a publicly available digital database such as SciENcv or My Bibliography, which are maintained by the US National Library of Medicine.

LOIs to the Collaborative Sciences Award will be assigned to a group of multidisciplinary reviewers. Your application may be reviewed by someone working in a related area and/or experts directly related to your science area. Aim the LOI at both the expert in the field and at the generalist. The LOI should be appropriate for reviewers who have a broad knowledge of the scientific area.

Note: the Grants@Heart electronic system will reject a document that exceeds the page limit.

For questions regarding this process or for technical assistance, please contact:


General Questions
(214) 360-6107
Technical Assistance
(214) 360-6107
Institutional Additions