Collaborative Science Award

Updated:Oct 30,2013

Collaborative Science Award – Letter of Intent Application Submission

The Letter of Intent Application deadline is November 1, 2013 at 5:00 p.m. Central Time.

*Please note: only those applicants who submitted a Letter of Intent and have been invited to apply may submit a full application.

Applicants to the Collaborative Science Award program will submit one application jointly. Applicants must determine which of their respective institutions will administer the project. The Co-Principal Investigator from the institution that will administer the award should initiate the application process. The Grants Officer from this institution will be responsible for completing the submission of the application to the AHA.

For the Letter of Intent, the applicant should include the other Co-Principal Investigator(s) in the Third Party Personnel section of the application as Collaborating Investigator(s). A biosketch is required for each Co-Principal Investigator.

In the Science Classification section of the application, the applicant should use the first science classification to identify your science area. Use the second science classification to identify your Co-Principal Investigator’s science area.

The application must be submitted to the Grants Officer in enough time to allow them to review and submit it to the AHA by the stated deadline.

  • The Letter of Intent (LOI) for the National Collaborative Sciences Award is limited to three pages.
Before beginning the LOI, review the program description noting especially the objective, target audience, restrictions, and peer review criteria. The LOI should be written to describe a proposed new innovative, collaborative approach to research which incorporates a novel grouping of investigators from at least two broad disciplines. The written summary must focus on the collaborative relationship, such that the scientific objectives cannot be achieved without the efforts of at least two co-principal investigators and their respective disciplines. The combination and integration of studies may be inclusive of basic, clinical, population and/or translational research.  


The LOI must be created as a Word-processed document, converted to a Portable Document Format (PDF) file, and uploaded to Grants@Heart. Only PDF files will be accepted. When creating the LOI, you must comply exactly with the association's format/type requirements and page limit. Failure to comply will result in the administrative withdrawal (disqualification) of the application.

  • Only Portable Document Format (PDF) files will be accepted.
  • Document must be single-spaced.
  • No more than 15 characters per inch (cpi) or an average of no more than 15 cpi (cpi includes symbols, punctuation and spaces).
  • No less than ¾" margins allowed.
  • 60 lines per page are the maximum allowed (The average number of lines per page using the font and point size below will be approximately 50-55 lines)
  • Arial Font style, 12 point font size for Windows users; Helvetica Font style, 12 point font size for Macintosh users
  • Figures, charts, tables, graphics and legends may be smaller in size but must be clear and legible
  • Three page limit

Users of other word processing programs must adjust settings appropriately and should measure text after saving and printing as a PDF. Type requirements should be checked using a standard measuring device (such as a ruler), rather than relying on the font selected for a particular word processing/printer combination. Type size specifications must be observed in the text of your LOI or the application will not be reviewed and will be withdrawn. Adherence to font and margin requirements is necessary. No applicant should have an advantage over other applicants by providing more content in his/her application by using smaller, denser type. The AHA has the responsibility to make the final determination of conformance to format requirements and the authority to withdraw applications. This decision is final and not subject to appeal.

Internet Web site addresses (URLs) may not be used to provide information necessary to the review because reviewers are under no obligation to view the internet sites. Moreover, the reviewers are cautioned not to directly access an Internet site as it could compromise their anonymity.

LOIs to the Collaborative Sciences Award will be assigned to a group of multidisciplinary reviewers. You may be writing for a reviewer in a related field and an expert directly in your area. Aim the LOI at both the expert in the field and at the generalist. The LOI should be appropriate for reviewers who have a broad knowledge of the scientific area.

Notice: the Grants@Heart electronic system will reject a document that exceeds the page limit.

If you have questions or need assistance with this process, please call 214-360-6107 or email

For questions regarding this process or for technical assistance, please contact:


General Questions
(214) 360-6107
Technical Assistance
(214) 360-6107
Institutional Additions